Relating to the authority to cancel certain elections on a measure to authorize the issuance of bonds.

Contracts

• Election Services Agreements (ESAs): Vendors and County Election Officers must review contracts with local entities. Ensure "Cancellation Clauses" explicitly state that fees for services already rendered (ballot programming, equipment logic testing) are due and payable even if the entity cancels the election under HB2253.
• Contingent Development Agreements: Construction and infrastructure developers with contracts contingent on bond funding should review "Force Majeure" clauses to account for potential 6-12 month delays if a bond election is scrubbed due to disaster.

Hiring/Training

• Legal Counsel & Board Secretaries: Must be trained on the strict 74-day deadline. If a disaster strikes on the 70th day before an election, this statute cannot be used.
• Risk Management: Staff must understand that "harm to voters" or "damage to infrastructure" are the only valid justifications and must be tied to the Governor's declaration.

Reporting & Record-Keeping

• Template Resolutions: Legal teams must draft a "Resolution to Cancel Bond Election" template that cites the specific statutory grounds (HB2253) and the Governor’s specific Disaster Declaration.
• Meeting Minutes: If the cancellation meeting does not adhere to standard 72-hour Open Meetings Act notice due to the disaster, minutes must explicitly document *why* standard notice was "impracticable."
• Physical Notice: You must prepare to physically post cancellation notices at every polling place that *would* have been used. Digital notice is insufficient.

Fees & Costs

• Sunk Costs: Entities must budget for the reality that costs incurred prior to Day 74 (legal fees, publication costs) are sunk and cannot be reimbursed via bond proceeds if the election is canceled.