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Signed Into Law
Signed June 20, 2025Effective 2025-09-01
HB5093

Regular Session

Relating to disclosure under the public information law of certain contact information of a notary public that is maintained by the secretary of state.

Government Affairs & Regulatory Compliance Analysis

HB5093: Government Affairs Overview

HB5093 removes privacy protections for Texas Notaries Public, explicitly authorizing the Secretary of State (SOS) to disclose home addresses, personal telephone numbers, and email addresses to the public. Effective September 1, 2025, any employee utilizing personal contact information for their notary commission faces immediate exposure to public data scraping and potential physical security risks; employers must transition all notary registrations to corporate contact information immediately.

Rep. Salman Bhojani·House Bill·Regular Session

Low
Low Cost
Effective:2025-09-01
Enforcing Agencies

Texas Secretary of State

Business Impact

Who HB5093 Affects

This legislation has regulatory implications for the following Texas businesses and organizations:

Regulatory Priority: low

Standard regulatory changes (effective 2025-09-01). Review during normal business planning.

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Healthcare

Affected business types:

  • Hospitals
  • Healthcare systems
  • Medical practices
  • Health insurance providers
View all healthcare legislation

Key Operational Considerations

  • 1Onboarding Protocol: Update onboarding checklists for administrative staff. Prohibit the use of personal Gmail/Yahoo accounts or home addresses on the SOS Form 2301 (Application for Appointment).

Estimated Cost Impact

lowMinimal cost impact anticipated.

Enforcing Agencies

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HB5093
Relating to disclosure under the public information law of certain contact information of a notary public that is maintained by the secretary of state...
Low Urgency
Heavily Contested
House Vote79 - 39
YEA
NAY
67% in favor118 voting
Senate Vote31 - 0
YEA
100% in favor31 voting
39
Total Opposition Votes
Cost Impact
Low
Effective
2025-09-01
Enforcing Agencies
Texas Secretary of State
Primary Author: Rep. Salman Bhojani
89th Texas Legislature
jdkey.com
01

Compliance Analysis

Key implementation requirements and action items for compliance with this legislation

Implementation Timeline

  • Effective Date: September 1, 2025
  • Compliance Deadline: August 1, 2025 (Recommended). You must file address changes *before* the effective date. Once the law takes effect, data brokers may legally acquire and permanently archive your employees' personal addresses.
  • Agency Rulemaking: The SOS is not required to issue new rules to implement this. The agency will simply cease redacting this information from public information requests and bulk data sales starting September 1.

Immediate Action Plan

  • 1. Audit: Pull a list of all employees holding a notary commission and cross-reference the address on their notary stamp/certificate with their home address in your HRIS.
  • 2. File: Submit Form 2302 for all at-risk employees by August 1, 2025, to ensure processing prior to the law's effective date.
  • 3. Policy Update: Issue a directive to HR and Compliance teams mandating the use of corporate physical addresses and corporate email addresses for all future notary applications.
  • 4. Security Briefing: Inform employees that this change is being made to protect their privacy and physical safety, specifically to prevent "doxxing" related to sensitive notarizations.

Operational Changes Required

Contracts

  • Employment Agreements: Review agreements for roles requiring notary commissions. Clauses regarding "tools of the trade" or professional licenses should specify that the employer provides the physical address and email for the commission to protect the employee.
  • Independent Contractor Agreements: If you utilize mobile notaries, verify that the address they have on file with the SOS matches the contact information in your vendor management system to ensure valid service of process.

Hiring/Training

  • Onboarding Protocol: Update onboarding checklists for administrative staff. Prohibit the use of personal Gmail/Yahoo accounts or home addresses on the SOS Form 2301 (Application for Appointment).
  • Remote Work Policy: For remote employees who notarize documents, you must designate a corporate HQ address or a dedicated P.O. Box for their commission. Do not allow them to default to their home address.

Reporting & Record-Keeping

  • Roster Audit: Conduct an immediate audit of all active notary commissions within your organization. Identify any commission registered to a residential address.
  • Corrective Filings: File Form 2302 (Change of Address/Name) with the Secretary of State for every employee currently using personal data. Do not wait for their commission renewal cycle.

Fees & Costs

  • Administrative Costs: The primary cost is the administrative time required to audit rosters and file Form 2302s.
  • Filing Fees: Budget for potential nominal filing fees associated with mid-term changes to notary records, though the primary impact is operational rather than fiscal.

Strategic Ambiguities & Considerations

  • Bulk Data Release: The law states the SOS "is not prohibited" from disclosing this data. While it does not explicitly mandate a searchable online database of home addresses, it legally clears the path for the SOS to sell this data in bulk to third-party aggregators. Once this data is sold to a private entity, it is permanently public, regardless of future legislative fixes.
  • "Home" vs. "Business" Distinction: The SOS will not verify whether an address is residential or commercial. They will disclose whatever is in the "Address" field. The burden is entirely on the registrant to ensure that field does not contain a home address.

Need Compliance Guidance on This Legislation?

JD Key Consulting specializes in Texas regulatory compliance strategy. Work directly with James Dickey—former Chairman of the Republican Party of Texas—to understand this bill's impact on your operations and develop an actionable compliance plan.

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Information presented is for general knowledge only and is provided without warranty, express or implied. Consult qualified government affairs professionals and legal counsel before making compliance decisions.

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Legislative Timeline

This bill's path through the Texas Legislature

Filed
Mar 13, 2025
Passed House
May 16, 2025
Passed Senate
May 27, 2025
Signed
Jun 20, 2025
Effective
Sep 1, 2025
TopicsNotariesOccupational RegulationOccupational Regulation--health OccupationsOccupational Regulation--other Trades & ProfessionsOpen RecordsSecretary of State
03

House Authors

Rep. Salman BhojaniDemocrat · Primary Author
Joint Authors

Senate Sponsor

Sen. Brian BirdwellRepublican · Primary Sponsor

Bill Text(with markup)

View bill text in multiple formats on Texas Legislature website

Fiscal NoteView Original

Related Legislation

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More from Rep. Salman Bhojani

View all bills by Rep. Salman Bhojani

Related by Topic

View more Notaries legislation
Quick Reference

Frequently Asked Questions

Common questions about HB5093

Q

What does Texas HB5093 do?

HB5093 removes privacy protections for Texas Notaries Public, explicitly authorizing the Secretary of State (SOS) to disclose home addresses, personal telephone numbers, and email addresses to the public. Effective September 1, 2025, any employee utilizing personal contact information for their notary commission faces immediate exposure to public data scraping and potential physical security risks; employers must transition all notary registrations to corporate contact information immediately.

Q

Who authored HB5093?

HB5093 was authored by Texas Representative Salman Bhojani during the Regular Session.

Q

When was HB5093 signed into law?

HB5093 was signed into law by Governor Greg Abbott on June 20, 2025.

Q

Which agencies enforce HB5093?

HB5093 is enforced by Texas Secretary of State.

Q

How significant are the changes in HB5093?

The regulatory priority for HB5093 is rated as "low". Businesses and organizations should review the legislation to understand potential impacts.

Q

What is the cost impact of HB5093?

The cost impact of HB5093 is estimated as "low". This may vary based on industry and implementation requirements.

Q

What topics does HB5093 address?

HB5093 addresses topics including notaries, occupational regulation, occupational regulation--health occupations, occupational regulation--other trades & professions and open records.

Q

What are the key dates for HB5093?

Key dates for HB5093: Effective date is 2025-09-01. Consult with legal counsel regarding applicability.

Q

Which Texas businesses are affected by HB5093?

HB5093 primarily affects healthcare providers and medical facilities. These businesses should review the legislation with their legal and compliance teams to understand potential impacts.

Need Strategic Guidance on This Legislation?

JD Key Consulting is an Austin, Texas-based government affairs firm led by James Dickey, former Chairman of the Republican Party of Texas. We specialize in Texas regulatory compliance and legislative strategy for data centers, energy, banking, and manufacturing.

Legislative data provided by LegiScanLast updated: January 11, 2026