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Signed Into Law
Signed May 24, 2025Effective 2025-09-01
SB1569

Regular Session

Relating to the availability of certain personal information of a member of the governing board of an institution of higher education, the chief executive officer of the institution, or the chief executive officer of a university system.

Government Affairs & Regulatory Compliance Analysis

SB1569: Government Affairs Overview

SB1569 mandates strict confidentiality for the home addresses, telephone numbers, and family information of higher education governing board members, Chancellors, and Presidents, effective September 1, 2025. This legislation expands Public Information Act (PIA) exceptions and Tax Code protections, requiring immediate updates to redaction protocols and HR data management systems for both public and private institutions.

Phil King·Senate Bill·Regular Session

Moderate
Low Cost
Effective:2025-09-01
Enforcing Agencies

County Appraisal Districts • Office of the Attorney General (Open Records Division) • Public Institutions of Higher Education (Public Information Officers)

Business Impact

Who SB1569 Affects

This legislation has regulatory implications for the following Texas businesses and organizations:

Regulatory Priority: moderate

Notable regulatory updates (effective 2025-09-01). Consider how these changes may affect your operations.

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Education

Affected business types:

  • School districts
  • Charter schools
  • Private schools
  • Education service providers
View all education legislation

Key Operational Considerations

  • 1HRIS Configuration: HR Information Systems must be updated to "flag" these specific roles. This prevents automated data dumps or directory generators from releasing protected contact information.

Estimated Cost Impact

lowMinimal cost impact anticipated.

Enforcing Agencies

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SB1569
Moderate
Relating to the availability of certain personal information of a member of the governing board of an institution of higher education, the chief execu...
Moderate Compliance Urgency
Requires near-term attention
Cost Impact
Low
Effective
2025-09-01
Enforcing Agencies
County Appraisal DistrictsOffice of the Attorney GeneralPublic Institutions of Higher Ed...
Primary Author: Phil King
89th Texas Legislature
jdkey.com
01

Compliance Analysis

Key implementation requirements and action items for compliance with this legislation

Implementation Timeline

  • Effective Date: September 1, 2025
  • Compliance Deadline: September 1, 2025. All public information requests received on or after this date must adhere to the new redaction standards. There is no phase-in period.
  • Agency Rulemaking: No formal rulemaking is required. However, the Texas Comptroller is expected to update Form 50-284 (Request for Confidentiality) to explicitly list these new eligible categories before the effective date.

Immediate Action Plan

  • Identify the Roster: Immediately generate a list of all current Regents, Trustees, Chancellors, and Presidents/CEOs.
  • Distribute Forms: Provide Comptroller Form 50-284 and the PIA Election Form to these individuals; set an internal deadline of August 15, 2025, for return/filing.
  • Update Manuals: Revise the institution's Public Information Act manual to include these roles in the "Mandatory Redaction" category.
  • Audit Directories: Review public-facing online directories and remove home addresses or personal cell phone numbers of affected leadership prior to September 1.

Operational Changes Required

Contracts

  • Vendor Agreements: Review contracts with third-party vendors managing payroll, benefits, or directory services. Ensure their systems are capable of suppressing data for specific high-profile individuals to prevent accidental publication.
  • Executive Employment Agreements: Update contract templates for new Presidents and Chancellors to include a clause acknowledging the institution’s statutory obligation to secure their personal data under SB1569.

Hiring/Training

  • PIO Retraining: Public Information Officers must update "mandatory redaction" checklists. Staff must be trained to recognize that Regents and Trustees are now protected classes under the PIA, similar to peace officers.
  • HRIS Configuration: HR Information Systems must be updated to "flag" these specific roles. This prevents automated data dumps or directory generators from releasing protected contact information.

Reporting & Record-Keeping

  • Tax Code Exemption (Form 50-284): Executives and board members must affirmatively complete the *Request for Confidentiality of Home Address* and submit it to their local County Appraisal District to scrub their home address from property tax rolls.
  • PIA Election Form: Public university officials should sign a standard Gov’t Code § 552.024 election form stating they do not wish to allow public access to their personal information. This serves as the operational trigger for HR to withhold data.
  • External Agency Notice: Private university leaders must provide documentation (Gov’t Code § 552.1175) to external government bodies (e.g., city permitting offices) if they wish to shield their data held by those entities.

Fees & Costs

  • No New Fees: There are no state fees associated with this compliance.
  • Operational Costs: Costs are limited to administrative time for form processing, system configuration, and potential legal review of "governing board" rosters.

Strategic Ambiguities & Considerations

  • Definition of "Governing Board": The law cites Education Code 61.003. While this clearly covers Boards of Regents and Trustees, it likely *excludes* advisory boards or university foundation boards. Legal counsel must strictly interpret the "governing" scope to avoid over-redaction, which can lead to Attorney General challenges.
  • Private Institution Verification: While private university leaders are protected, they lack a standardized state ID to prove their status to external agencies (like a Tax Assessor). Private institutions should prepare a standardized "Verification of Employment/Position" letter for their leadership to attach to confidentiality requests filed with other government bodies.

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JD Key Consulting specializes in Texas regulatory compliance strategy. Work directly with James Dickey—former Chairman of the Republican Party of Texas—to understand this bill's impact on your operations and develop an actionable compliance plan.

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Information presented is for general knowledge only and is provided without warranty, express or implied. Consult qualified government affairs professionals and legal counsel before making compliance decisions.

02

Legislative Timeline

This bill's path through the Texas Legislature

Filed
Feb 24, 2025
Passed Senate
Apr 10, 2025
Passed House
May 9, 2025
Signed
May 24, 2025
Effective
Sep 1, 2025
TopicsEducationEducation--higherEducation--higher--facultyEducation--higher--institutions & ProgramsEducation--higher--private SchoolsOpen RecordsProtection of Personal Information
03

House Sponsors

Rep. Phil KingRepublican · Primary Sponsor
Joint Sponsors

Bill Text(with markup)

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View bill text in multiple formats on Texas Legislature website

Fiscal NoteView Original

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Quick Reference

Frequently Asked Questions

Common questions about SB1569

Q

What does Texas SB1569 do?

SB1569 mandates strict confidentiality for the home addresses, telephone numbers, and family information of higher education governing board members, Chancellors, and Presidents, effective September 1, 2025. This legislation expands Public Information Act (PIA) exceptions and Tax Code protections, requiring immediate updates to redaction protocols and HR data management systems for both public and private institutions.

Q

Who authored SB1569?

SB1569 was authored by Texas Senator Phil King during the Regular Session.

Q

When was SB1569 signed into law?

SB1569 was signed into law by Governor Greg Abbott on May 24, 2025.

Q

Which agencies enforce SB1569?

SB1569 is enforced by County Appraisal Districts, Office of the Attorney General (Open Records Division) and Public Institutions of Higher Education (Public Information Officers).

Q

How significant are the changes in SB1569?

The regulatory priority for SB1569 is rated as "moderate". Businesses and organizations should review the legislation to understand potential impacts.

Q

What is the cost impact of SB1569?

The cost impact of SB1569 is estimated as "low". This may vary based on industry and implementation requirements.

Q

What topics does SB1569 address?

SB1569 addresses topics including education, education--higher, education--higher--faculty, education--higher--institutions & programs and education--higher--private schools.

Q

What are the key dates for SB1569?

Key dates for SB1569: Effective date is 2025-09-01. Consult with legal counsel regarding applicability.

Need Strategic Guidance on This Legislation?

JD Key Consulting is an Austin, Texas-based government affairs firm led by James Dickey, former Chairman of the Republican Party of Texas. We specialize in Texas regulatory compliance and legislative strategy for data centers, energy, banking, and manufacturing.

Legislative data provided by LegiScanLast updated: January 11, 2026