Contracts
Existing Master Services Agreements (MSAs) with county governments must be amended immediately.
- Remove: Clauses allowing for the sanitization and remarketing (resale) of hard drives, servers, and networking gear to offset disposal costs.
- Insert: A dedicated fee schedule for physical destruction (shredding/disintegration) services, as you will no longer retain the asset's residual value.
Hiring/Training
Warehouse and logistics staff require training on strict physical segregation. Assets designated by the County as "sensitive" must be isolated from general surplus. Commingling these assets with auctionable inventory creates a high risk of accidental sale and subsequent liability.
Reporting & Record-Keeping
The standard for proof of work shifts from data erasure logs to Certificates of Destruction (CoD).
- Requirement: You must generate serialized CoDs for every device destroyed.
- Chain of Custody: Maintain a documented chain of custody from the moment of county handover to the moment of physical disintegration to satisfy county audit requirements.
Fees & Costs
Vendors must anticipate a revenue reduction due to the loss of high-value resale inventory (e.g., enterprise storage, server blades). Disposal fees charged to the county must be increased to cover the operational costs of physical destruction and the loss of secondary market revenue.
