Relating to administrative remedies for certain fraud and abuse violations under Medicaid; providing administrative penalties.
CriticalImmediate action required
High Cost
Effective:2025-09-01
Enforcing Agencies
Texas Health and Human Services Commission (HHSC) • HHSC Office of Inspector General (OIG) • Texas Attorney General (for collection/enforcement)
01
Compliance Analysis
Key implementation requirements and action items for compliance with this legislation
Implementation Timeline
Effective Date: September 1, 2025
Compliance Deadline: September 1, 2025 (All claims submitted on or after this date are subject to the new penalty structure).
Agency Rulemaking: HHSC is required to adopt rules establishing a "grace period" for providers to correct errors in state-prepared vouchers without penalty. Monitor the Texas Register through August 2025 for this definition.
Immediate Action Plan
Stress Test Billing Software: Immediately audit software for auto-population features (e.g., default physician names) that could generate factually inaccurate data, creating liability for "reckless disregard."
Review Insurance Coverage: Consult brokers regarding coverage for administrative penalties and "reckless" conduct exclusions.
Update Vendor MSAs: Execute contract amendments with billing vendors to shift liability for the new penalty structures.
Designate OIG Point of Contact: Assign a specific officer to handle OIG requests to prevent the accrual of daily obstruction penalties.
Operational Changes Required
Contracts
Vendor Indemnification: Update Master Service Agreements (MSAs) with third-party billing and revenue cycle vendors. You must require full indemnification for administrative penalties caused by their coding errors or "reckless" data entry.
MCO Agreements: Managed Care Organizations must review downstream provider contracts to ensure mechanisms exist to pass through penalties if a provider’s failure causes the MCO to violate network adequacy or reporting statutes.
Hiring/Training
Credentialing Verification: Implement automated pre-claim checks. Section 4(b)(13) explicitly penalizes claims for services by personnel not licensed *in the manner claimed*.
Employee Handbooks: Update disciplinary policies to classify "conscious indifference" regarding documentation as grounds for immediate termination to demonstrate an effective corporate compliance program.
Reporting & Record-Keeping
Government Response Protocol: Establish a protocol for immediate response to OIG requests. Under Section 4(c-1), obstruction or failure to provide records now triggers a separate violation for each day the refusal continues.
The "$500 Rule": Audit document retention systems. Failure to maintain documentation to support a claim (technical/clerical errors) now triggers a penalty of recoupment OR up to $500 per violation.
Fees & Costs
Insurance Gaps: Review Professional Liability and Directors & Officers (D&O) policies. Many standard policies exclude "administrative penalties" or fraud where "reckless disregard" is the standard. You likely face a coverage gap for these new statutory fines.
Penalty Exposure: Liability calculation is now: Recoupment + Interest + 2x Damages + Penalty ($5,000–$15,000 per claim).
Strategic Ambiguities & Considerations
"Materiality" Definition: The bill defines "material" broadly as having a "natural tendency to influence" the agency. OIG interpretation will likely be aggressive; assume any data field involved in payment calculation is material until defined otherwise by case law.
Voucher Grace Period: The duration of the grace period for correcting state-generated errors is currently undefined. Until HHSC publishes rules, the window for correction is unknown.
Specific Documentation Rules: The $500 penalty applies to failure to maintain documents "specified by commission rule." We must verify which specific Texas Administrative Code (TAC) sections trigger this penalty once enforcement guidance is issued.
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S.B. 1083 aims to align Chapter 32 of the Human Resources Code with the unlawful acts described in Chapter 36 (Healthcare Program Fraud Prevention Act) of that code and Chapter 35A of the Penal Code, enabling consistent pursuit of misconduct across criminal, civil, and administrative domains as warranted. While the other statutes have been updated over the last several decades, Chapter 32 has not kept pace. Additionally, S.B. 1083 seeks to modernize administrative penalties and remedies and clarify the authority of the Office of the Inspector General over different health care delivery systems within the medical assistance program.
As proposed, S.B. 1038 amends current law relating to administrative remedies for certain fraud and abuse violations under Medicaid and provides administrative penalties.
RULEMAKING AUTHORITY
This bill does not expressly grant any additional rulemaking authority to a state officer, institution, or agency.
SECTION BY SECTION ANALYSIS
SECTION 1. Amends Sections 544.0205(a) and (b), Government Code, as effective April 1, 2025, as follows:
(a) Authorizes the Health and Human Services Commission (HHSC) to grant an award to an individual who reports activity that constitutes fraud or abuse of Medicaid funds or who reports Medicaid overcharges if HHSC determines that the disclosure results in the recovery of a remedy, rather than an administrative penalty, imposed under Section 32.039, Human Resources Code.
(b) Makes a conforming change to this subsection.
SECTION 2. Amends the heading to Section 32.039, Human Resources Code, to read as follows:
Sec. 32.039. ADMINISTRATIVE REMEDIES.
SECTION 3. Amends Section 32.039(a), Human Resources Code, by amending Subdivision (1) and adding Subdivision (3-a) to redefine "claim" and to define "material."
SECTION 4. Amends Section 32.039, Human Resources Code, by adding Subsections (a-1), (a-2), and (c-1) and amending Subsections (b), (c), (d), (f), (g), (h), (i), (l), (m), (n), (o), (p), (q), (r), (s), and (x) to read as follows:
(a-1) Provides that a person, for purposes of this section, acts knowingly with respect to information if the person has knowledge of the information, acts with conscious indifference to the truth or falsity of the information, or acts in reckless disregard of the truth or falsity of the information.
(a-2) Provides that proof of a person's specific intent to violate this section is not required in an administrative or civil proceeding to show that the person acted knowingly with respect to information.
(b) Provides that a person commits a violation if the person:
(1) knowingly submits or causes to be submitted, rather than presents or causes to be presented to HHSC, a claim that contains a false statement, misrepresentation, or omission of a material fact, rather than contains a representation the person knows or should know to be false;
(2)-(7) redesignates existing Subdivisions (1-a)-(1-f) as Subdivisions (2)-(7) and makes no further changes;
(8) knowingly makes or causes to be made a false statement or misrepresentation of a material fact to permit a person to receive a benefit or payment under the medical assistance program that is not authorized or that is greater than the authorized benefit or payment;
(9) knowingly conceals or fails to disclose information that permits a person to receive a benefit or payment under the medical assistance program that is not authorized or that is greater than the authorized benefit or payment;
(10) knowingly applies for and receives a benefit or payment on behalf of another person under the medical assistance program and converts any part of the benefit or payment to a use other than for the benefit of the person on whose behalf it was received;
(11) knowingly makes, causes to be made, induces, or seeks to induce the making of a false statement or misrepresentation of a material fact concerning the condition or operation of a facility in order for the facility to meet certification or recertification standards required to participate under the medical assistance program, including a hospital, a nursing facility, a hospice provider, an intermediate care facility for individuals with an intellectual disability, an assisted living facility, or a home and community support services agency;
(12) knowingly makes, causes to be made, induces, or seeks to induce the making of a false statement or misrepresentation of a material fact concerning information required to be provided under a federal or state law, rule, or provider agreement pertaining to the medical assistance program;
(13) knowingly presents or causes to be presented a claim for payment for a product provided or a service rendered by a person who is not licensed to provide the product or render the service, if a license is required, or is not licensed in the manner claimed;
(14)� knowingly makes or causes to be made a claim for a service or product that has not been approved or accepted by a treating physician or health care practitioner, a service or product that is substantially inadequate or inappropriate as compared to generally recognized standards within the particular discipline or within the health care industry, or a product that has been adulterated, debased, or mislabeled, or that is otherwise inappropriate;
(15) makes a claim and knowingly fails to indicate the type of license of the provider who actually provided the service;
(16) makes a claim and knowingly fails to indicate the identification number of the licensed provider who actually provided the service;
(17) knowingly obstructs the office of inspector general from carrying out the office's duties under Section 544.0103 (Office of Inspector General: General Power and Duties), Government Code;
(18) knowingly makes, uses, or causes the making or use of a false record or statement material to an obligation to pay or transmit money or property to this state under the medical assistance program, or knowingly conceals or knowingly and improperly avoids or decreases an obligation to pay or transmit money or property to this state under the medical assistance program;
(19) is a managed care organization that contracts with HHSC to provide or arrange to provide health care benefits or services to individuals eligible for medical assistance and commits certain acts, including failing to provide to HHSC or other appropriate agency information required to be provided by law, HHSC or agency rule, or contractual provision;
(20) redesignates existing Subdivision (3) as Subdivision (20) and makes a nonsubstantive change; or
(21) creates this subdivision from existing text and makes no further changes.
Makes a nonsubstantive change to this subsection.
(c) Provides that a person who commits a violation under Subsection (b) is liable to HHSC for the following administrative remedy:
(1)� the amount paid or benefit received, if any, directly or indirectly as a result of the violation, including any payment made to a third party, and interest on that amount determined at the rate provided by law for legal judgments and accruing from the date on which the payment was made; and
(2) payment of an administrative penalty of an amount not to exceed twice the amount paid, if any, as a result of the violation, plus an amount:
(A)� not less than $5,000 or more than $15,000 or the maximum dollar amount imposed as provided by 31 U.S.C. Section 3729(a)(1), if that amount exceeds $15,000, for each violation that results in injury certain persons; or
(B)� not more than $10,000 or the maximum dollar amount imposed as provided by 31 U.S.C. Section 3729(a)(1), if that amount exceeds $10,000, for each violation that does not result in injury to a person described by Paragraph (A).
(c-1) Provides that for purposes of Subsection (c)(2), each day a person violates Subsection (b)(17), (18), or (19) constitutes a separate violation.
(d) Provides that this section does not apply to a claim based on a voucher if HHSC calculated and printed the amount of the claim on the voucher and then submitted the voucher to the provider for the provider's signature, unless the provider knowingly submitted false or misleading information to HHSC for use in preparing a voucher or knowingly failed to correct false or misleading information, rather than unless the provider submitted information to HHSC for use in preparing a voucher that the provider knew or should have known was false or failed to correct information that the provider knew or should have known was false, when provided an opportunity to do so.
(f) Makes conforming changes to this subsection.
(g) Requires that the written notice of the preliminary report required to be given by HHSC include:
(1) a brief summary of the recommended remedy, rather than a brief summary of the facts and a statement of the amount of the penalty; and
(2) creates this subdivision from existing text makes conforming and nonsubstantive changes.
Makes a nonsubstantive change to this subsection.
(h)-(x) makes conforming changes to these subsections.
SECTION 5. Amends Section 32.0391(a), Human Resources Code, to make conforming changes.
SECTION 6. Amends Section 36.002, Human Resources Code, as follows:
Sec. 36.002.� UNLAWFUL ACTS. Provides that a person commits an unlawful act if the person engages in certain actions, including if the person knowingly engages in conduct that constitutes a violation under Section 32.039(b)(1), (2), (3), (4), (5), (6), (7), or (17), rather than Section 32.039(b). Makes a nonsubstantive change.
SECTION 7. Amends Section 36.006, Human Resources Code, to make conforming changes.
SECTION 8. Repealers: Sections 32.039(a)(4) (relating to providing that a person should know information to be false under certain circumstances) and 32.039(b-1) (relating to providing certain penalties for a person who commits a violation), Human Resources Code.
SECTION 9. Makes application of Section 32.039, Human Resources Code, as amended by this Act, prospective.
SECTION 10. Requires a state agency, if necessary for implementation of a provision of this sAct, to request a waiver or authorization from a federal agency, and authorizes a delay of implementation until such a waiver or authorization is granted.
Honorable Lois W. Kolkhorst, Chair, Senate Committee on Health & Human Services
FROM:
Jerry McGinty, Director, Legislative Budget Board
IN RE:
SB1038 by Sparks (Relating to administrative remedies for certain fraud and abuse violations under Medicaid; providing administrative penalties.), As Introduced
No significant fiscal implication to the State is anticipated.
The bill expands and clarifies what constitutes an act of fraud or abuse in the Medicaid program, including more detailed definitions of knowingly submitting false claims, making false statements, or engaging in fraudulent activities. The bill clarifies what constitutes intent and increases the possible penalties for violations. It is assumed that any costs to the state, such as updating policies, procedures, and Medicaid contracts, could be accomplished within existing resources.
While no significant fiscal implication to the State is anticipated, according to the Comptroller of Public Accounts, the revenue from administrative and civil remedies that could be assessed and collected as a result of the added acts that would constitute a Medicaid violation or an unlawful act under a health care program are unknown; therefore, the fiscal impact on the state cannot be determined.
Local Government Impact
No significant fiscal implication to units of local government is anticipated.
Source Agencies: b > td >
212 Office of Court Administration, Texas Judicial Council, 304 Comptroller of Public Accounts, 529 Health and Human Services Commission
LBB Staff: b > td >
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Related Legislation
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Senate Bill 1038 fundamentally alters Texas Medicaid liability by removing the "specific intent" requirement for fraud, replacing it with a lower standard of "reckless disregard" or "conscious indifference. " Effective September 1, 2025, this legislation exposes all Medicaid-connected entities—including MCOs, direct providers, and billing vendors—to treble damages and administrative penalties of up to $15,000 per violation for errors previously considered clerical. Implementation Timeline Effective Date: September 1, 2025 Compliance Deadline: September 1, 2025 (All claims submitted on or after this date are subject to the new penalty structure).
Q
Who authored SB1038?
SB1038 was authored by Texas Senator Kevin Sparks during the Regular Session.
Q
When was SB1038 signed into law?
SB1038 was signed into law by Governor Greg Abbott on May 13, 2025.
Q
Which agencies enforce SB1038?
SB1038 is enforced by Texas Health and Human Services Commission (HHSC), HHSC Office of Inspector General (OIG) and Texas Attorney General (for collection/enforcement).
Q
How urgent is compliance with SB1038?
The compliance urgency for SB1038 is rated as "critical". Businesses and organizations should review the requirements and timeline to ensure timely compliance.
Q
What is the cost impact of SB1038?
The cost impact of SB1038 is estimated as "high". This may vary based on industry and implementation requirements.
Q
What topics does SB1038 address?
SB1038 addresses topics including civil remedies & liabilities, human services, human services--medical assistance, fraud and medicaid.
Legislative data provided by LegiScanLast updated: November 25, 2025
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