Relating to the electronic posting of notices and agendas for meetings of the commissioners court of a county.

Contracts

• IT/AV Vendors: Existing maintenance contracts for county display systems must be amended. Standard "99% uptime" SLAs are insufficient; contracts must address the statutory 72-hour continuous posting requirement.
• Indemnification: Vendors should anticipate new clauses requiring indemnification for costs associated with voided meetings resulting from hardware failure or software glitches.

Hiring/Training

• Government Affairs Staff: Personnel responsible for monitoring county agendas (zoning, procurement, variances) must be retrained. Reliance on physical stamps in glass cases is no longer a valid verification method in participating counties.
• Technical Staff: Vendor technicians servicing these units must be trained on rapid-response protocols (e.g., <4 hour repair windows) to prevent Open Meetings Act violations.

Reporting & Record-Keeping

• Digital Audit Logs: Systems must generate immutable logs recording the exact start and end times of an agenda's display. This metadata replaces the physical "file stamp" as the primary evidence in litigation.
• Accessibility Documentation: Vendors must document compliance with ADA standards (screen height, contrast, audio options) to satisfy the bill's requirement that displays meet "accessibility requirements provided by law."

Fees & Costs

• No Statutory Fees: The bill does not impose new fees.
• Capital Expenditures: Vendors should expect RFPs for commercial-grade digital signage hardware capable of 24/7 operation, distinct from standard consumer-grade monitors.