Relating to including nursing school applications in a consolidated application service.

Contracts

• Vendor Termination: Immediate review of contracts with third-party application service providers (e.g., NursingCAS, Liaison, or proprietary CRM portals) is required. You must align termination clauses with the projected Fall 2026 "go-live" date of the state system to avoid redundancy.
• Data Agreements: New Memorandums of Understanding (MOUs) and Data Use Agreements (DUAs) must be executed with the UT System/THES to authorize the secure transfer of applicant FERPA data to your institution.

Hiring/Training

• IT Integration: IT departments must prepare Student Information Systems (SIS) to ingest batch data from the THES centralized service rather than direct web inputs.
• Admissions Staff: Staff must be retrained to utilize the THES backend for verification and processing, moving away from internal intake processing.

Reporting & Record-Keeping

• Prerequisite Mapping: Registrars must map institutional nursing prerequisites to the standardized course schema adopted by the THES Advisory Board to ensure automated transcript verification functions correctly.
• Capacity Reporting: Institutions will be required to report program capacity and matriculation data to the centralized service to maintain system accuracy.

Fees & Costs

• Revenue Impact: The UT System is authorized to levy application fees directly on students to offset administrative costs.
• Budget Re-forecasting: Institutions relying on application fees as a revenue stream must determine if this state fee replaces or supplements their current fees. If the state fee is exclusive, you face an immediate revenue loss in your nursing department budget.